GETTING TO THE CONFERENCE

The closest airport to Park City is the Salt Lake International Airport (airport code SLC), which has over 800 flights per day including direct flights from Amsterdam, London, Paris and all major U.S. cities. Park City is a 40 minute drive from the airport and can be reached by shuttle, taxi, Uber or rental car. More information about transportation from the airport can be found at the link below.
https://www.visitparkcity.com/plan-your-trip/transportation/

Salt Lake International Airport (Airport Code: SLC):   www.slcairport.com.

Ground Transportation
Express Shuttle provides share-ride service from Salt Lake International Airport to The Chateaux. Express Shuttle has space at the Ground Transportation Desk located in the baggage claim area of both terminals in the Salt Lake International Airport. Look for the sign that says “Express Shuttle”. A representative will be stationed there to check passengers in when they arrive. Arrival and Departure shuttle reservations can be made online by clicking the link below or calling their reservation line. Please make your reservations at least 16 hours in advance of arrival.

Express Shuttle Reservation or call Toll-free (in US) Phone Reservations: 1-800-397-0773

Weather & Attire

Autumn in Utah can mean warm dry temperatures or chilly weather with scattered rain showers or even snow at high elevations. Late September temperatures in Park City range between 50 and 70°F (10-21°C) during the day and overnight low temperatures are about 40°F (5°C) in the mountains. Salt Lake City is lower elevation and generally 10°F (6°C) warmer than Park City. Utah has very low relative humidity and unusually dry air. Attendees should plan to drink lots of water, and bring lotion for their skin.  Please check the local weather report as you pack to determine your clothing needs.

Meeting rooms can sometimes feel cool, so layering is best for sessions. If you anticipate spending time outdoors, consider trousers, layered clothing and a jacket.

Adjusting to the Higher Altitude in Utah

The Chateaux at Deer Valley is at an altitude of 8130 feet (2480 meters), where the air pressure is only 75% of that at sea level. Traveling from a low-altitude locale to the higher altitude of Park City may cause may cause some visitors to exhibit some mildly uncomfortable symptoms like:

  • headaches
  • dehydration
  • body aches
  • “flu”-like symptoms in the muscles and joints

How can you adjust to the higher altitude and avoid or diminish these kinds of symptoms?

Drink plenty of water! Utah’s water from the faucet is clean, pure, healthy, and delightful. You’ll enjoy drinking LOTS of Utah water!  Keeping your body hydrated is very important because high altitudes can dehydrate your system. This can be further complicated in arid regions like Utah AND “jet-lag” can make symptoms worse!

If possible, on the first day you arrive, REST and avoid strenuous exercise to give your body time to adjust. Small and frequent meals of protein and complex carbohydrates can help keep symptoms to a minimum.

At the higher altitude, avoid or minimize consumption of alcohol, caffeine, and simple carbohydrates like sugar. Avoiding heavy meals and smoking is also recommended. Caffeine, alcohol, tobacco, and simple carbohydrates affect the body’s ability to metabolize, and can bring more symptoms or make them worse. Remember, caffeine, nicotine, and alcohol can remain in your system for some time and should be avoided even 48 hours before traveling to a higher altitude.

PASSPORT & VISA REQUIREMENTS

Invitation letters for visa purposes can only be issued to people who have completed the registration process and paid the registration fee or submitted an abstract. Participants requiring a visa should apply immediately to the U.S. embassy in their home country in order to avoid inconvenience. See the list of countries whose citizens require a Visa here. Please note that the visa application process may take up to 6 weeks or longer.  We strongly advise you to apply as soon as possible.

The Conference Organizer will process official invitations upon request. Before your appointment, please contact the embassy to confirm what documents they require.

Official Invitation letters are issued as PDF documents via email.  If the embassy requires the original invitation letter, we can arrange two other delivery methods:

1) Regular post – free of charge, however the delivery cannot be guaranteed as there is no way to track the delivery. The organizers will not be held responsible or liable for any delay or failure in delivery.

2) Express delivery service (FedEx) – The fee shall be added to the participants valid registration and covered in advance of the delivery. The express delivery fee will depend on the country of delivery. The organizer strongly recommends using this delivery method as it is faster and enables the delivery to be tracked (using a tracking number).